Mailing
List Overview
The Mailing
List option, once installed, allows you to create and manage your own mailing
lists, which is an efficient way of communicating with many people at one
time.
Contents:
Installing
Mailing List
How to Install Mailing List
Creating a Mailing List
How to Create a Mailing List
Managing a Mailing List
How to Manage a Mailing List
How to Manage a Mailing List - Mailing List Manager
How to Manage a Mailing List - Administer the Mailing List
How to Manage a Mailing List - Subscribing, Unsubscribing and
Sending Email to the List
How to Manage a Mailing List - Deletion
Uninstalling Mailing List
How to remove the Mailing List Program
Installing
Mailing List
You
create and manage your mailing lists using the Mail Manager option
in your hosting account control panel. But you first need to install Mailing List
on your website. You do this by using the Mailing List option in your hosting account
control panel.
How
To Install Mailing List:
From your hosting account
Control Panel, select the Mailing List option. The Mailing List
Manager displays.
Select
the Install Mailing List button. A message appears indicating your
mailing list will be set up in approximately ten minutes.
Back to the top
Creating
a Mailing List
Once the Mailing
List program is installed, use the Mail Manager option to create
your mailing lists.
How
To Create a Mailing List:
From the hosing account Control
Panel, select the Mail Manager Option. The Mail Manager opens, this
time with the Mailing List links displayed.
Select the
New List link. The Create a New Mailing List screen displays.
Back to the top
In the Mailing
List Name, type the name of your mailing list then click on the Add
button. A new screen displays, indicating the list is created with instructions
for subscribing to and unsubscribing from the mailing list.Select
the Home link. This opens the main Mail Manager page and refreshes the display
so that the mailing list you just created appears on the left.
Managing
a Mailing List
Once a Mailing
List is created, you need to set that list up within Mail Manager. The setup
of a mailing list determines what kind of function it will serve, who will
manage the list and specific information about the appearance of the list.
Back to the top
How
To Manage a Mailing List:
From Mail
Manager, under the Mailing List section, the name of your newly
created list appears. Select the list by single-clicking on it. The Edit
Mailing List page for the selected list displays.
Back to the top
There are several
different options for editing the mailing list. Each will be covered separately
in the following procedures. The remainder of this procedure will discuss
the screen displayed above.
Enter the email address of the person be in charge of maintaining the list
in the Maintainer's email address field.
Enter a password for that person in the Maintainer's password field.
In the remaining field, enter the maximum number of messages allowed to
be stored in the archive of the mailing list.
Back to the top
How
To Manage a Mailing List-Mailing List Manager:
From the Edit
Mailing List page, select the Mailing List Manager link. A
page titled X Command displays, and the name of the mailing list
you are editing appears near the top of the screen.
Back to the top
Many of the
fields on this screen are actually commands that you can perform on your
mailing list. You simply select the command you would like to use, fill
in the appropriate information and then select the Execute Xcommand
button to make the change occur.
If you have not already set up the Maintainer email and password on the
Edit Mailing List page, enter that information in the appropriate fields
on this page.
If you would like to have either the list of subscribers or the list log
emailed to you (as the maintainer), enter the email address in the Maintainer
email field and the maintainer password in the password field, then
select either Show List of Subscribers or Show List Log. If you would
like to clear out the list log, complete the Maintainer email and password
fields and select the Wipe List Log. Once your selections have been
made, select the Execute Xcommand button to perform the action. An
email message will be sent to the email address entered in the Maintainer
email field including the results of the action you selected.
Back
to the top
To look up
a specific email address in the list of your mailing list subscribers,
click on the Select list of subscribers for a near match option, enter the
address for which you are searching, and select the Execute Xcommand button
to perform the search. Results will be emailed to the address in the Maintainer
email field.
If you would like to directly subscribe or unsubscribe a user from the mailing
list (rather than having the user do it), select either the Subscribe
or Unsubscribe option, enter the desired user's email address in the
email field and select the Execute Xcommand button. A confirmation message
will be sent to the address listed in the Maintainer email field.
How
To Manage a Mailing List-Administer the Mailing List:
From the Edit
Mailing List page, select the Administer mailinglist link.
A page titled
Administer Mailing list - mailinglistname displays.
Back
to the top
Enter the maintainer's
email address in the Maintainer/Moderator Email Address field.
Select the option that accurately describes the purpose of your list.
The choices
are:
Newsletter:
A Mailing List created as a Newsletter will only be usable by you as the
moderator. Others will not be able to send mail to be distributed by the
list. It is a good way to distribute one message to many of your mailing
list subscribers.
Subscriber-Only
List: Only people who deliberately subscribe to the mailing list can
send mail to or receive mail from the list.
Moderated
List: The mail from the list is screened and if appropriate edited or
deleted before being allowed to be sent to all subscribers to the list.
For both
Newsletters and Moderated Lists, the list maintainer must put in as the
first line of an email message to the list an approved line as follows:
Approved:
listmainteremail@yourdomain.com
Select the
Change List button. The following message displays.
Back to the top
How
to Manage a Mailing List - Subscribing, Unsubscribing and Sending Email
to the List
To subscribe
to the mailinglist, simply send a message with the word 'subscribe' in the
Subject: field to the -request address of that list
To: listname-request@yourdomain.com
Subject:
subscribe
To subscribe
to the digest, simply send a message with the word 'subscribe' in the Subject:
field to the following address.
To: listname-d-request@yourdomain.com
Subject: subscribe
To send
email to the mailinglist, write to the following address:
To: listname@yourdomain.com
To unsubscribe
from the mailinglist, simply send a message with the word 'unsubscribe'
in the Subject: field to the -request address of that list
To: listname-request@yourdomain.com
Subject: unsubscribe
To unsubscribe
from the digest, write a email like this:
To: listname-d-request@yourdomain.com
Subject: unsubscribe
How
To Manage a Mailing List-Deletion:
1. From the
Edit Mailing List page, select the Delete Mailinglist link.
2. Select the
Delete button.
3. A message
will display indicating that the mailing list was deleted.
Uninstalling
Mailing List
The Mailing
List option can be removed from your site if you so wish.
How
To Remove the Mailing List Program:
1. From the hosting account
Control Panel, select the Mailing List option. The Mailing List Manager
displays indicating the Mailing List program is installed on your hosting account.
2.
To uninstall the mailing list program, select the Remove Mailing List button.
A message displays indicating the program will be removed within approximately
ten minutes.
Back
to the top
Mailing
List Tutorial
